July 16, 2014 Planning Board Meeting Minutes

Status: 
Draft

TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: July 16, 2014
TIME: 7:30 P.M.
PLACE: Wilton Town Hall Courtroom
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Vice Chairman Jeff Kandt, Matt Fish, Neil Faiman, Sara Spittel, Board of Selectmen Representative Kermit Williams, NRPC Representative Jill Longval, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
1.) PBEX-03: Leighton White
2.) PB13-007-SPRA: Hilltop Café
3.) PB14-004-DER: Steve and Winona Mayhew
4.) PB14-005-SPR: Patrick Gilliam and Pine Hill Waldorf School
5.) PBEX-01
6.) PBEX-02
7.) PBEX-05
8.) Adjournment

Excavation Renewal
1) PBEX-03: Leighton White – Applicant is requesting an excavation permit renewal for Lot E-017.

Chairman MacMartin reminded the Board that Mr. White appeared before the Board last month and stated that Mr. Fish had reviewed his excavation site and found no issues but Mr. Fish was not at the meeting to confirm. Mr. Fish confirmed that the review went smoothly and he had no concerns about the site noting that it moves very little material.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to approve the excavation permit renewal for Lot E-017.
Voting: 6 ayes; motion carried unanimously.

Conditionally Approved Applications

2) PB13-007-SPR: Hilltop Cafe Amended Site Plan
Purpose of Plan: Expansion of Hilltop Café: expand kitchen, seating and parking, changes to exterior of building and hours of operation.

Ms. Nichols explained that she would contact the applicant again for additional copies of the plan.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue to application to August 20, 2014.
Voting: 6 ayes; motion carried unanimously.

New Applications
3) PB14-004-DER: Steve and Winona Mayhew
Purpose of Plan: to add an additional driveway to access a potential future addition to the existing residence at 91 Brown Road; Lot H-11.

Steve Mayhew appeared before the Board and explained that he and his wife are looking to add a drive way to access a potential future addition on the property. He stated that the driveway application has been approved by the Road Agent but they still need a waiver from the Planning Board. He further explained that they are thinking about putting in a garage and possible addition.

In response to a question from Mr. MacMartin, Mr. Mayhew stated that they would like to keep both drives.

Mr. Fish noted that the plan has Ledgewood Road labeled as Brown Road (proposed).

In response to a question from Mr. Fish, Mr. Mayhew stated that they would be putting on an attached addition.

In response to a question from Mr. MacMartin, Mr. Mayhew explained that the proposed driveway would slightly curve towards the front of the property.

In response to a question from Mr. Faiman, Mr. Mayhew stated that they would like to have two garages.

Mr. MacMartin noted that to connect one drive to both ends of the house would mean either a large loop or driving over the septic.

In response to a question from Mr. MacMartin, Mr. Mayhew stated that the addition will be an in law apartment and the proposed drive is 200 feet from the next drive. He also noted that property across the street is the Russell Forest Reserve and there are only two houses beyond him on the road.

Mr. MacMartin noted that there is one drive per dwelling permitted unless the applicant receives a waiver from the Planning Board.

In response to a question from Mr. MacMartin, Mr. Mayhew stated that the site has a relatively level grade.

Mr. MacMartin noted that the proposed results in the same number of curb cuts as if they had a back lot but the lot has more space.

The Board questioned if the applicant has a hardship and Mr. Mayhew stated that in order to put in the driveway without the two curb cuts they would have to put a cul-de-sac in their front yard.

In response to a question from Ms. Spittel, Ms. Longval stated that the regulation requires 200 feet of site line and the proposed driveway has 375 feet. Mr. Kandt noted that the proposed driveway will have a better site line than the existing drive.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Williams to accept the plan.
Voting: 6 ayes; motion carried unanimously.

Kevin Valley, of 109 Brown Road, stated that he had runoff issues at their house when the Mayhew house was built and he is concerned about how an additional driveway will compound the issue.

In response to a question from Mr. MacMartin, Mr. Mayhew stated that he does not expect the proposed drive to affect Brown Road.

Mr. Faiman asked about the topography of the site. After discussion, the Board decided they would like to continue the application to allow themselves time to visit the site on their own.

Mr. Faiman noted that he feels that the Board can approve a waiver for the driveway without finding hardship.

A MOTION was made by Mr. Faiman and SECONDED by Ms. Spittel to continue the application to August 20, 2014.
Voting: 6 ayes; motion carried unanimously.

4) PB14-005-SPR: Patrick Gilliam & Pine Hill Waldorf School
Purpose of Plan: To expand the intended use of the existing facility to include children 6 weeks to 5 years of age in full day daycare in addition to the current schooling students who are ages 3 years and up.

Neil Faiman stepped off the Board as a voting member.

Patrick Gillam, President of Pine Hill Waldorf School Board of Trustees and applicant, appeared before the Board and explained that previously Pine Hill Waldorf School has received a permit to have elementary students but not the kindergarten students they have or the daycare children they have recently added. He noted that they are hoping to correctly permit the entire facility for daycare through elementary. He further explained that normally you can have a total of 250 students at this facility and currently they would like to have 40 of those students in kindergarten and 40 or 50 in daycare. He also introduced Peggy Waterhouse, Director of A Child's Nature daycare.

Mr. MacMartin explained that the Board is trying to get a total sense of the school and Mr. Gillam explained that there is the main school building as well as additional buildings and ideally the school would be allowed to put any students in any of the buildings according to their needs.

Mr. MacMartin stated that he is concerned about egress and ingress especially considering the new traffic being added to the site with the addition of a daycare. Mr. Gillam noted that the main building has a turnaround driveway as do Buildings #9 and #11.

In response to a question from the Board, Mr. Gillam stated that there is no pick up and drop off allowed in the back near the maintenance area and noted that this area is essentially staff parking.

In response to a question from Mr. MacMartin, Mr. Gillam explained that there is an optional turn around by the fire pond that allows students to be dropped off and to take a forest path to the main building. He noted that the path is entirely separate from the paved areas.

Ms. Waterhouse noted that there is more than enough parking, which has been delineated in the notes. She also noted that state and town officials have approved the facility to be used as they are proposing.

In response to a question from Mr. MacMartin, Ms. Waterhouse explained that the state measures the classrooms and determines how many children each space can hold.

In response to a question from Mr. Williams, Ms. Waterhouse stated that they are currently using Buildings #69 and #9 for daycare and a first grade classroom for aftercare.

Mr. MacMartin suggested that there should be a note that states the total number of children on site, for instance “the total capacity for the campus is x number of students allocated amongst these buildings as follows with consideration to the Zoning Board decision” with the applicant to fill in the appropriate information.

The Board noted that the applicant will need to revise the notes to include the Zoning Board decision number and restrictions including hours of operation being from 6:30 am to 6:30 pm, and no more than 116 students included in the daycare/before and aftercare program.

Mr. MacMartin asked that the applicant define how the daycare population is different than school population.

A MOTION was made by Ms. Spittel and SECONDED Mr. Kermit to accept the application. Voting: 5 ayes; motion carried unanimously.

Mr. MacMartin questioned if the Board had any concerns regarding traffic and Mr. Kandt stated that he thinks there is no issue as the vehicles and students seem to be well separated.

Mr. Gillam noted the fire lane which provides additional access to the buildings in case of emergency.

In response to a question from Mr. Williams, Ms. Waterhouse explained that there is reserved parking for A Child's Nature patrons.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to conditionally approve the application contingent on the completion of the following:
- Receipt of 6 copies of the plan
- Removal of “subject to ZBA” in the notes
- Identify “Early Childhood” as “Early Childhood Center”
- Addition of the Zoning Board Decision number and restrictions to the notes
- Addition of a note clarifying the total number of students at the school and their distribution, and clarification between the daycare/before and aftercare population and the school population.
- Receipt of any fees due
Voting: 5 ayes: motion carried unanimously

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to August 20, 2014.
Voting: 5 ayes; motion carried unanimously.

Neil Faiman returned to the Board as a voting member.

Excavation Renewals
5) PBEX01: Quinn Brothers; Lot B-05
Dawn Tuomala appeared before the Board, submitted an Annual Excavation Inspection Report for Lot B-05, and asked that this excavation site be placed on the August agenda for review. She stated that no further excavation has been done on the site since last August and noted that some minor areas of maintenance were required and she expected them to be completed by the August meeting.

6) PBEX02: Quinn Brothers; Lot E- 22, 30, 31, 32
Dawn Tuomala appeared before the Board, and explained that she has performed a preliminary review on the excavation site at Lots E – 022, 30, 31, and 32 and she did find some maintenance requirements so she asked that this excavation site be placed on the August agenda for review and explained that she would submit an inspection report then.

7) PBEX05: Quinn Brothers; Lots F-173, E-22, E-23, E-17, & E-21
Dawn Tuomala appeared before the Board, submitted an Annual Excavation Inspection Report for Lots F-173, E-22, E-23, E-17, and E-21, and asked that this excavation site be placed on the August agenda for review. She stated that this site is being actively reclaimed noted that some minor areas of maintenance were required and she expected them to be completed by the August meeting.

Other Business
8) Adjournment
A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to adjourn the meeting.
Voting: 6 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned.

Respectfully Submitted,
Heather Loewy Nichols
Clerk

 Click HERE for a PDF