June 18, 2014 Planning Board Meeting Minutes

Status: 
Draft

TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: June 18, 2014
TIME: 7:30 P.M.
PLACE: Wilton Town Hall Courtroom
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Vice Chairman Jeff Kandt, Neil Faiman, Alternates Sara Spittel, and Dawn Tuomala, NRPC Representative Jill Longval, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
Public Hearing:
Florence Rideout Elementary School Building Committee Presentation

Regular Meeting:
1.) PBEX-03: Leighton White
2.) PB13-007-SPRA: Hilltop Café
3.) PB14-002-SPR High Mowing School (owner) and Mark Froling (applicant)
4.) PEX01- Quinn Brothers
5.) PB14-003-SD: Dorothy M. Cleaves Trust, Ann Lorden (Trustee)
6.) Minutes: May 21, 2014
7.) Minutes: June 4, 2014
8.) Other Business: Board Elections
9.) Other Business: Adjournment

Florence Rideout Elementary School Building Committee Presentation
Kyle Barker, architect, appeared before the Board and explained that construction will be in three phases; during the first phase a new addition will be built between the 1895 building and the gymnasium. He explained that during the upcoming school year the 1950s building will remain, utilities will be moved to the back, the playground will be moved and a parking lot will be constructed to leave space for the contractor to build the three story building. Then the 1950s wing will be demolished and a new addition will be put in its place. He stated that Phase 1 should be complete in February and Phase 2 should be completed by September 2015. Mr. Barker noted that he will not be adding or subtracting any impervious materials once the 1950s building is removed. He explained that they will be adding some pervious pavement in order to keep the impervious numbers the same and they will be dealing with some of the drainage on site. He also noted that there will be underground electrical coming to the gym and they will be putting in a new transformer next to the current generator and creating a mechanical room for the building under the stage. Mr. Barker stated that they will be changing the heating system to propane as well as creating a service yard for deliveries for the kitchen, etc, with dumpsters and buried propane tanks in back of the 1895 building. He noted that the water entrance will be near the historic front door of the building and they are still figuring out the sewer location.

Mr. Barker explained that they will be changing the traffic pattern on the front side of the building. He stated that currently the buses and cars come down Livermore Street and continue onto Tremont Street, but the buses will now come down Livermore Street and will turn in front of building where Prince Street will be extended and gated for bus traffic only and open after hours or weekends in an attempt to separate the car and bus traffic.

In response to question from the Board, Mr. Barker stated that he has talked to the Fire and Police Chief, and foundation and concrete work is currently out to bid. He also stated that he is hoping to start in July and there will be a fence between the playground and the service area.

In response to another question from the Board, Mr. Barker stated that the Kindergarten is moving to Lyndeborough.

REGULAR MEETING
Excavation Renewal
1) PBEX-03: Leighton White – Applicant is requesting an excavation permit renewal for Lot E-017.

Mr. MacMartin stepped off the Board as a voting member and placed Ms. Spittel on the Board as a voting member in place of Ms. Egan.

Leighton White appeared before the Board and explained that the site has not changed since last year and noted that there are no vegetation issues and asked that the site be put on the agenda for renewal and inspection in July. .

A MOTION was made by Mr. Faiman and SECONDED by Ms. Spittel to continue to application to July, 16, 2014.
Voting: 4 ayes; motion carried unanimously.

Conditionally Approved Applications
2) PB13-007-SPR: Hilltop Cafe Amended Site Plan
Purpose of Plan: Expansion of Hilltop Café: expand kitchen, seating and parking, changes to exterior of building and hours of operation.

Mr. MacMartin reported that the Board received four of the required six plans and asked that the Board continue the application.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to continue the application to July 16, 2014.
Voting: 4 ayes; motion carried unanimously.

3) PB14-002-SPR High Mowing School (owner) and Mark Froling (applicant)
Purpose of Plan: To add a boiler room to the to the East side of the existing gymnasium

Mr. MacMartin stated that he has reviewed and signed the final plans and asked that this application be removed from the agenda.

Continued Application
4) PBEX-01: Quinn Brothers
Purpose of Plan: To amend the entrance location for Lot B-05 off of Forest Road.

Ms. Tuomala, appeared before the Board for the applicant, and explained that the only outstanding issues with the application was getting approval from Town Counsel. She stated that she submitted the access easement and deed to Town Counsel as well as the DOT permit and the amended site plans and she amended the plans after discussing his response with him.

In response to a question from Mr. MacMartin, Ms. Tuomala explained that there will be siltation fencing and berms to contain any silt runoff from the trucks.

Ms. Tuomala also noted that they will be loaming and seeding any 3:1 slopes and adding rip rap and swales towards the bridge. She stated that the lot in its entirety is only .09 acres so it does not meet town regulations, but it does meet state regulations even subtracting the easement and wellhead radius.

In response to a question from Mr. MacMartin, Ms. Tuomala stated that any residents on Lot B-4 will take access from the new drive. The Board asked that this be shown on the plan.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to conditionally approve the application pending completion of the following items:
- Addition of an erosion control detail for the new access
- Addition of access for Lot B-4
- Recording fees
Voting: 4 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to July 16, 2014.
Voting: 4 ayes; motion carried unanimously.

5) PB14-003-SD: Dorothy M. Cleaves Trust, Ann Lorden (Trustee)
Purpose of Plan: To adjust the lot line of Lot J-139 so that it will encompass one of the two houses currently on Lot J-134.

Ms. Tuomala noted that this is the first meeting this application has been before the Board with full abutter notification, although no abutters were present.

Mr. Kandt confirmed that Mr. Fish walked the bounds.

Mr. MacMartin read a letter from the Fire Chief stating that he had no problems with the proposal.

The Board noted that the road name “Cleaves Way” will need to be approved by the Board of Selectmen.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to accept the application.
Voting: 4 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to approve the application subject to completion of the following conditions:
- Receipt of a letter of approval from Town Counsel
- Board of Selectmen approval of “Cleaves Way”
Voting: 4 ayes; motion carried unanimously.

Minutes of Previous Meetings
6) May 21, 2014
A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to approve the minutes of May 21, 2014 as amended.
Voting: 4 ayes; motion carried unanimously.

7) June 4, 2014
A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to approved the minutes of June 4, 2014 as amended.
Voting: 4 ayes; motion carried unanimously.

Chairman MacMartin placed Alternate Dawn Tuomala on the Board as a voting member in place of Matt Fish

Other Business
8) Board Elections
A MOTION was made by Mr. Kandt and SECONDED by Mr. Faiman to accept Sue Egan’s letter of resignation and thank her for her service.
Voting: 5 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Mr. Faiman to nominate Sara Spittel as a member of the Wilton Planning Board until the next election.
Voting: 5 ayes; motion carried unanimously.

A MOTION was made by Mr. Faiman and SECONDED by Ms. Spittel to nominate Mr. MacMartin as Chairman and Mr. Kandt as Vice Chairman of the Wilton Planning Board.
Voting: 5 ayes; motion carried unanimously.

9) Adjournment
A MOTION was made by Ms. Spittel and SECONDED by Mr. Faiman to adjourn the meeting. Voting: 5 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned at 9:05 pm.

Respectfully Submitted,
Heather Loewy Nichols
Clerk

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