May 21, 2014 Planning Board Meeting Minutes

Status: 
Draft

 TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: May 21, 2014
TIME: 7:30 P.M.
PLACE: Wilton-Lyndeborough Coop High School Media Center
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Vice Chairman Jeff Kandt (arrived late), Matt Fish (arrived late; left early), Neil Faiman, Sue Egan, Alternate Sara Spittel, Board of Selectmen Representative Kermit Williams, NRPC Representative Camille Pattison, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
1.) PBEX-03: Leighton White – Applicant is requesting an excavation permit renewal for Lot E-017
2.) PB14-001-SA: Ken Spacht (applicant) and Benjamin Rumore, BCDR Properties, LLC (owner):
3.) PB13-007-SPRA - Hilltop Café
4.) PB14-002-SPR- High Mowing School (owner) and Mark Froling (applicant)
5.) PBEX-01: Quinn Brothers
6.) PB14-003-SD: Dorothy M. Cleaves Trust, Ann Lorden (Trustee)
7.) Steve and Winona Mayhew; 91 Brown Road – Pre-application
8.) Minutes to Approve
- April 16, 2014
- May 7, 2014
9.) Sue Egan – Other Business
10.) Adjournment

Chairman MacMartin placed Sara Spittel on the Board as a voting member for Brok-Alan Griffith.

Excavation Renewal
1. PBEX-03: Leighton White
Purpose of plan: to renew the excavation permit for Lot E-017.

Chairman MacMartin explained that Leighton White is applying to renew his excavation permit for Lot E-017 and is scheduling an inspection with Matt Fish.

A MOTION was made by Mr. Faiman and SECONDED by Ms. Egan to continue the application to June 18, 2014.
Voting: 4 ayes; motion carried with Mr. Williams abstaining as he was out of the room.

Continued Applications
2. PB14-001-SA: Ken Spacht (applicant) and Benjamin Rumore, BCDR Properties, LLC (owner); Purpose of Plan: To erect a 32 SF sign made of steel and wood on Lot F-026 at 340 Gibbons Highway.

Mr. MacMartin explained that on the previously approved sign application the sign was placed 90ꞌ from the center of the highway which was based on the assumption that the highway right of way was 150ꞌ wide but the right of way is actually only 100ꞌ wide.

Ken Spacht appeared before the Board.

In response to a question from Mr. MacMartin, Mr. Spacht stated that he does not repair the parked trucks on this site, but rather at his house and that his employees park the trucks there overnight.

The Board decided the sign could be placed 65ꞌ off the center of the road per the ordinance.

In response to a question from Mr. MacMartin, Mr. Spacht stated that the approved application states that the sign will be illuminated by downcast lighting.

Mr. Fish arrived and joined the Board as a voting member.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Williams to approve the amended plan.
Voting: 5 ayes; motion carried with Mr. Fish abstaining.

3. PB13-007-SPRA - Hilltop Café
Purpose of Plan: to amend the original Site Plan approval (PB10-007-SPR) by increasing kitchen seating and changing the exterior of the building.

Neil Faiman left the Board as a voting Member.

Mr. MacMartin read a letter from Fire Chief Ray Dick and Road Agent Steve Elliot.

Mr. Lincoln explained that the parking spot number, shown in the fire lane depicted on the plan, has been removed and the remaining parking spaces have been renumbered appropriately, Note 11 now refers to Note 10 regarding the septic plan, and the reference to fire lane has been removed from Note 6. He further explained that the little tree has been taken down but they will be keeping the big tree, and that he cleared a bunch of brush from the line of sight. He also noted that he thinks a stop sign for cars coming down Abbot Hill Road and onto Isaac Frye Road would be an improvement.

Mr. Williams stated that he will speak to the Chief of Police regarding the stop sign. He also explained that he spoke to the Fire Chief and the Fire Chief said he would give the applicant two years to implement his requested improvements and he is not specifying that the improvements be complete before the plan can be approved.

Mr. MacMartin reviewed the outstanding issues stated in the minutes from last month.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Williams to accept the application.
Voting: 5 ayes; motion carried unanimously.

Sandy Fisher, of Abbot Hill Road, stated that she wants to make sure that the Road Agent investigates the issue of the stop sign as she is afraid that it will back up traffic onto Abbot Hill Road.

In response to a question from Ms. Fisher, Ben Reid, co-owner of Hilltop Café, explained that they are still operating at 14 seats with china service and as soon as the plan is approved that will switch to paper service in order to increase the number of seats.

In response to a question from Ms. Fisher regarding increased amounts of trash, Mr. Reid explained that they will be using compostable plates so everything will go into the manure pile at the end of the day.

Jeff Kandt arrived and joined the Board as a voting member.

In response to a question from Ms. Fisher, Mr. Geiger explained there is a pizza oven in the process of being built on farm property.

A MOTION was made by Mr. Williams and SECONDED by Ms. Spittel to approve the application contingent upon the following conditions:
- Removal of the small tree
- Phased implementation, within two years, of the life safety modifications per the Fire Chief.
- Payment of any outstanding fees.
Voting: 5 ayes; motion carried with Mr. Kandt abstaining.
Mr. Faiman returned to the Board as a voting member.
4. PB14-002-SPR: High Mowing School (owner) and Mark Froling (applicant)
Purpose of Plan: To add a boiler room to the East side of the existing gymnasium.

Mr. MacMartin read a memo from Fire Chief Ray Dick.

Mark Froling, applicant, appeared before the Board and explained that the plan has received approval from the Department of Environmental Services, the requested changes have been made, and approval has been received from the Fire Chief. He explained that the DES approval was realized by moving the building 35 feet from the well head which means that it no longer shares a wall with the gym and they no longer need the 4 hour burn rated wall between the silos and the gymnasium. He also noted that a fire lane has been created, per Fire Chief Dick, in front of the silos and because the building has been moved the entrance is on the road side which allows access for emergency personal. He further noted that the dry stand pipe is also now noted in the mechanical drawings on the plan.

In response to a question from Mr. MacMartin, Mr. Froling stated that the delivery truck will not be parking in the fire lane.

Mr. Froling noted that the plan now includes an erosion and sediment control schematic.

In response to a question from Ms. Pattison, Mr. Froling stated that page M4 shows the proposed piping detail but it needs to be adjusted as it does not reflect the new location of the building.

In response to a question from Ms. Pattison, Mr. Froling stated that the fire lane is shown on page 2 and explained that the new location of the building is in the parking area so nothing can park there and the fire lane border will be pegged. The Board asked that this be noted on the plan.

The Board reviewed the outstanding issues as recorded at the last meeting.

Mr. Froling explained that the corner of the silo pad is close to the gym but the silos are 16 feet away. He also explained that there is now a note stating that the mitigation of the old tanks will be done according to DES regulations, a note has been added to page M1 regarding the sprinkler heads, and the plan now shows the generator and the propane tank.

In response to a question from the Board, Mr. Froling stated that the generator runs on propane.

In response to a question from Mr. MacMartin, Mr. Froling stated that the Fire Chief has seen the most recent plans and when he wrote the letter of approval he had the mechanical pages to review. The Board reviewed the letter from the Fire Chief, noting that it was dated in April, and did not find any changes, since April, on the plan that would be applicable to the Fire Chief’s letter.

Mr. Williams noted that the Fire Chief would like a copy of the plan.

Mr. Froling noted that he spoke to the Fire Chief this week and told him of all the updated changes.

A MOTION was made by Mr. Williams and SECONDED by Mr. Kandt to accept the application.
Voting: 7 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Mr. Fish to conditionally approve the application contingent upon the following conditions:
- The building and piping schematic on page M4 be updated to reflect the new location of the building.
- The addition of a note regarding the fire lane.
- The addition of an engineer’s seal on all the plans
- Receipt of fees.
- Receipt of 7 copies of the plan.
Voting: 7 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Egan to continue the application to June 18, 2014.
Voting: 7ayes; motion carried unanimously.

New Applications
5. PBEX-01: Quinn Brothers
Purpose of Plan: To amend the entrance location for Lot B-05 off of Forest Road.

Dawn Tuomala appeared before the Board, for the applicant, and stated that the abutter notifications for this case were not mailed by the Planning Board Clerk and therefore the case cannot be heard at this meeting.

The Board decided to review the application as they would review a pre-application.

The Board noted that they may want to have input from the Fire Chief and Ms. Tuomala noted that the proposed driveway is large, and has NH Department of Transportation approval.

In response to a question from Ms. Pattison, Ms. Tuomala stated that the trailer that previously existed on this site is gone but there is still an existing shed.

In response to a question from Mr. Fish, Ms. Tuomala stated that the applicant has an easement to cross over Lot B-04 which is owned by Kirsten Lamont.

The Board noted that the will want to have the easement reviewed by Town Counsel.

After discussion, a MOTION was made by Mr. Faiman and seconded by Mr. Kandt to hear this case at the upcoming work session rather than the next regular meeting.
Voting: 7 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Mr. Williams to continue the application to June 4, 2014.
Voting: 7 ayes; motion carried unanimously.

6. PB14-003-SD: Dorothy M. Cleaves Trust, Ann Lorden (Trustee)
Purpose of Plan: To adjust the lot line of Lot J-139 so that it will encompass one of the two houses currently on Lot J-134.

Dawn Tuomala appeared before the Board, for the applicant, and stated that the abutter notifications for this case were not mailed by the Planning Board Clerk and therefore the case cannot be heard at this meeting.

The Board decided to review the application as they would review a pre-application.

Ms. Tuomala noted that the applicant received variance approval from the Zoning Board, which is reflected in Note 11 on the plan.

Mr. Fish volunteered to walk the bounds.

Matt Fish left the meeting.

The Board stated that they would like the easement reviewed by Town Counsel.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to June 18, 2014.
Voting: 5 ayes; motion carried with Mr. Williams abstaining.

Pre-application
7. Steve and Winona Mayhew; 91 Brown Road:
Steve Mayhew appeared before the Board and explained that he would like to put a second driveway on his lot to provide access to an in-law apartment. The Board stated that they will need to see an existing plan with notes on it in order to evaluate the request. They also explained that the applicant will need to turn in a request along with abutter information before June 2nd in order to be heard at the next regular meeting.

Minutes of Previous Meetings
8. April 16, 2014
After review, a MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to approve the minutes of April 16, 2014 as amended.
Voting: 6 ayes; motion carried unanimously.

9. May 7, 2014
After review, a MOTION was made by Mr. Kandt and SECONDED by Ms. Egan to approve the minutes of May 7, 2014 as written.
Voting: 6 ayes; motion carried unanimously.

Other Business
10. Sue Egan
Sue Egan announced regretfully that she will be moving out of town and therefore will be submitting her resignation, from the Planning Board, to the Board of Selectmen.

11. Adjournment
A MOTION was made by Mr. Kandt and SECONDED by Ms. Egan to adjourn the meeting.
Voting: 6 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned.

Respectfully Submitted,
Heather Loewy Nichols
Clerk

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