April 16, 2014 Planning Board Meeting

Calendar Name: 
Planning Board Meeting
Date/Time of Meeting: 
04/16/2014 7:30pm - 10:00pm
Location: 
Wilton Town Hall meeting room
Application Deadline: 
March 25, 2014
Minutes for this Meeting:
TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: April 16, 2014
TIME: 7:30 P.M.
PLACE: Wilton Town Hall Courtroom
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Vice Chairman Jeff Kandt (arrived late), Neil Faiman, Sue Egan, Alternate Sara Spittel, Board of Selectmen Representative Kermit Williams, NRPC Representative Camille Pattison, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
PUBLIC HEARING
1.) Excavation Renewal Procedures Update

REGULAR MEETING
1.) PB13-007-SPRA - Hilltop Cafe
2.) PB14-002-SPR- High Mowing School (owner) and Mark Froling (applicant)
3.) Minutes to Approve
- March 19, 2014
- April 2, 2014
4.) Other Business
- Adjournment

PUBLIC HEARING
1) Excavation Renewal Procedures Update

Chairman MacMartin placed Sara Spittel on the Board as a voting member for Brok-Alan Griffith.

Chairman MacMartin opened the public hearing regarding excavation regulation updates at 7:30 p.m. He explained that previously Wilton's excavation regulations were reviewed by a New Hampshire Department of Revenue agent who brought it to the attention of the Board that the town regulations are in opposition with state regulations. He further explained that the Board drafted updated excavation regulations and had them reviewed by Town Council who feels that the regulations do not need to be changed as drastically as proposed. The Board asked that Ms. Pattison locate the most recent draft of the proposed regulation and for Ms. Nichols to provide applicable documents for Board review. Mr. MacMartin stated that he will speak with Town Council and asked that the Board discuss this issue again at the next meeting.

A MOTION was made by Mr. Faiman and SECONDED by Ms. Spittel to continue the hearing to May 7, 2014.
Voting: 5 ayes; motion carried unanimously.
Chairman MacMartin closed the public hearing.

REGULAR MEETING

Continued Applications
1. PB13-007-SPRA - Hilltop Cafe - An application to amend the original Site Plan approval (PB10-007-SPR) by increasing kitchen seating and changing the exterior of the building.

Jeff Kandt arrived at the meeting and Neil Faiman left the Board as a voting Member.

Mr. Geiger appeared before the Board and explained that Note 2 now references the Zoning Board approval and Note 11 states that the picnic tables will not be placed within the setback.

In response to a question from Mr. MacMartin, Mr. Geiger stated there will be 24 seats based on the Department of Environmental Services approval and explained that there is now a note stating that they will comply with DES regulations, but they are hoping to upgrade the septic and then get approval for more seats.

In response to a question from Mr. MacMartin, Mr. Faiman explained that the Zoning Board decision approved 24 seats but did not address the picnic tables. Mr. MacMartin noted that if the applicant gets more seats approved by DES they will need to go back to the Zoning Board for approval. He also noted that the Planning Board bases their decisions on what the Zoning Board put in their decision, not what they discussed.

Mr. Geiger explained that the amended plan no longer includes a dumpster; rather they will have trash barrels outside the back door in front of parking spot #14.
In response to a question from Mr. MacMartin, Mr. Geiger explained that he spoke to the Fire Chief and the Fire Chief wants a 12' fire lane, which will be placed where the plan shows parking space #8.
In response to a question from Mr. Williams, Mr. Geiger explained that it's possible the fire lane could be seasonal.
Mr. Geiger explained that he spoke to Wilton Road Agent Steve Elliot who stated that the driveway curb cut should be shifted over 13' which will require shifting the parking spaces. He also noted that the Road Agent would like two trees taken down in order to create 200' of site distance. Mr. Geiger stated that he is willing to take one of the trees down because it is almost dead but one is a big oak tree and removing it would take away from the scenic view. He also noted that a possible option would be to put in a stop sign.
In response to a question from Ms. Pattison, Mr. Kandt noted that the plan has enough parking spaces even with the removal of parking space #8 and Mr. MacMartin noted that the fire lane needs to be labeled as a fire lane not a parking space.
Mr. Geiger introduced Chris Guida, of Fieldstone Land Consultants, who explained that he is a septic designer. He stated that the plan has been revised several times but was approved for 895 gallons when the café used to be a house and at that time there was additional loading from an additional building but this is no longer the case due to a new design. He noted that the applicant will stay within the approved loading of 895 gallons; it is just a matter of how the gallons are allocated. He stated that inside, or outside, the total number of seats will be 24.
In response to a question from Mr. Kandt, Mr. Guida stated that the load allocation for paper service is 20 gallons per seat, per day.
In response to a question from Mr. MacMartin, Mr. Guida stated that if washable settings are used the load allocation jumps to 40 gallons per seat, per day.
In response to a question from Laura Tires, of Abbot Hill Road, Mr. Guida explained that the plan is designed according to how many bedrooms are at the site, and that a home cannot be sold as having more bedrooms than the septic system can handle. Mr. Geiger noted that only one person rented the apartment on this site.
In response to a question from Mr. Williams, Mr. Guida explained that the site is large enough to expand the septic.
Christy Reeve, co-owner of the Hilltop Café, stated that there are no plans to change how they are serving and Ms. Spittel noted that the Planning Board needs to plan ahead to future owners of the property.
Jim Fisher, of Abbot Hill Road, thanked Mr. Geiger for bringing Mr. Guida to the meeting and received confirmation that there are two septic tanks on the site.
In response to a question from Mr. Williams, Mr. Guida explained that the load allocation for paper service is 20 gallons per seat no matter how many times the seats turn over.
The Board thanked Mr. Guida for the information.
In response to a question from Mr. Kandt, Mr. MacMartin suggested that “see Note 10” be added to Note 11.
The applicant, the Board, and the public discussed the applicability of ADA regulations to a historic building and whether or not the Planning Board has any jurisdiction over accessibility requirements.
The Board reviewed the outstanding issues from this meeting as follows:
- Remove the parking spot # from the proposed fire lane
- Changes to parking spots need to be shown and they need to be renumbered
- Add “See Note #10” to Note #11
- Continue the conversation with the Road Agent
- Talk to the Fire Chief about a seasonal fire lane and get a letter of approval
A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to May 21, 2014.
Voting: 5 ayes; motion carried unanimously.
Mr. Faiman returned to the Board as a voting member.
New Application
2) PB14-002-SPR High Mowing School (owner) and Mark Froling (applicant)
Purpose of Plan: To add a boiler room to the to add a boiler room to the East side of the existing gymnasium

Mark Froling, of Froling Energy, appeared before the Board and explained that he is presenting a proposal to integrate a new district heating plant behind Pine Hill School. He stated that he is proposing replacing the existing boilers and tanks with a central boiler plant, fueled with either wood chips or pellets, with a propane back up system. He explained that the heating plant will go on the West side of the building, butted up with a 2 hour rated wall against the gym and there will be two silos on the right hand side for storage fuel.
In response to a question from Mr. Williams, Mr. Froling stated that the fuel will be blown in through a tube on the side of the silo which the delivery driver will hook up to. He noted that this is a very common set up in agricultural uses.
Mr. Froling explained that he has spoken to the Wilton Fire Chief and although the Fire Chief has approved the proposed plan, with amendments, he has not sent a letter to the Board yet. Mr. Froling further explained that a note will be added to the plan to reflect that a masonry wall will be built abutting the gym, per the wishes of the Fire Chief.
In response to a question from Ms. Spittel, Mr. Froling noted that there is no housing in the building that will abut the furnace.
Mr. Froling explained that he will also be adding three extra sprinkle heads in the boiler room and a dry pipe attached to each of the silos with a coupler that is compatible with the Wilton fire equipment, for use in the event of a fire in the silos, per the Fire Chief. He also noted that the landscape around the building will remain the same.
In response to a question from Mr. Williams, Mr. Froling stated that the propane storage will be where the oil tank is right now but above ground.
In response to a question from Mr. MacMartin, Mr. Froling stated that a 500 gallon propane tank is being proposed.
In response to a question from Ms. Spittel, Mr. Froling stated that the system will provide both heat and hot water.
In response to a question from Mr. MacMartin, Mr. Froling explained that there will be two chimneys; one for the propane system which will run two days a year, at least, as part of the maintenance plan, and one for the wood boiler, which burns very efficiently and well below EPA standards.
In response to a question from Mr. Williams, Mr. Froling explained that they are proposing moving the heat to the buildings through a buried pipe, which they will bury as far down as possible, hopefully 4' at least, depending upon the rocks.
Mr. MacMartin suggested that the plan needs language regarding dealing with any runoff when trenching.
Ms. Pattison suggested that the applicant indicate where proposed trenches will be.
In response to a question from Mr. Shepardson, Mr. Froling stated that the trenching will be done by his firm.
In response to a question from Ms. Spittel, Mr. Froling explained that this system will only be heating the inside loop of buildings which are buildings #8, 13, 15, 16, and 23.
In response to a question from Mr. MacMartin, Mr. Froling stated that they will hire an experienced firm to remove the old oil tanks and they will have their own DES applications. Mr. MacMartin stated that the plan needs a note stating that the project will stay in compliance with DES standards.
Ms. Pattison noted that there is an issue with the plan and DES regarding the proximity to the wellhead. Mr. Froling stated that he met with a DES agent and they reviewed the plan together and she said she will address the issues in a follow up letter as the plan has to be reviewed by someone higher up. He stated that he felt the only outstanding issue was protecting the wellhead from physical damage.
In response to a question from Mr. Kandt, Mr. Froling state that .05% of the fuel turns to ash and the ash is good fertilizer or can be put in any waste dumpster. He explained that his company will be removing the ash in their trucks because they sell it.
In response a question from Mr. MacMartin, Mr. Froling explained that the wood pellets have a three year shelf life and can absorb some moisture with no issue.
In response to a question from Mr. MacMartin, Mr. Froling stated that if wood chips were burned .059% emissions might be dateable for 100' radius on a down draft day but it will not leave the owners property and they have the same emissions radius as any of the fuels.
The Board and the applicant summarized the outstanding issues as follows:
- Approval needed from DES with regard to the well house
- A note added requiring a masonry wall abutting the gym
- A note added regarding the addition of three sprinkler heads in the boiler room.
- Addition of a dry pipe to each silo
- Show the above ground propane tank
- Silt fence for trenching
- A note added stating that any underground storage tanks be removed according to DES regulations
- A letter of approval from the Fire Chief
- Addition of the pipe/trench path to the plan
A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to May 21, 2014.
Voting: 6 ayes; motion carried unanimously.

Minutes of Previous Meetings
3) Minutes to Approve
- March 19, 2014
A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to approve the minutes of March 19, 2014 as amended.
Voting: 6 ayes; motion carried unanimously.
- April 2, 2014
A MOTION was made by Mr. Williams and SECONDED by Ms. Egan to approve the minutes of April 2, 2014 as written.
Voting: 5 ayes; motion carried with Mr. Kandt abstaining.
4) Other Business
- Adjournment
A MOTION was made by Mr. Kandt and SECONDED by Ms. Egan to adjourn the meeting.
Voting: 6 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned.

Respectfully Submitted,
Heather Loewy Nichols
Clerk