Planning Board

May 7, 2014 Planning Board Work Session

Calendar Name: 
Planning Board Work Session
Date/Time of Meeting: 
05/07/2014 7:30pm - 10:00pm
Location: 
Wilton Town Hall meeting room
Application Deadline: 
April 15, 2014
Minutes for this Meeting:

TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: May 7, 2014
TIME: 7:30 P.M.
PLACE: Wilton Town Hall Courtroom
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Sue Egan, Neil Faiman, Jeff Kandt, Alternate Dawn Tuomala, Board of Selectmen Representative Kermit Williams, NRPC Representative Jill Longval, and Clerk Heather Loewy Nichols

The agenda was amended as follows:

Public Hearing
1.) Excavation Renewal Update

Work Session
1.) Other Business
- Land Use Master Plan Chapter
- Adjournment

PUBLIC HEARING
Chairman MacMartin opened the public hearing at 7:30 p.m.

1.) Excavation Renewal Procedures updates
Per a request made by Chairman MacMartin, a MOTION was made by Mr. Kandt and SECONDED by Mr. Faiman to continue the public hearing to June 4, 2014.
Voting: 6 ayes; motion carried unanimously.

Chairman MacMartin closed the public hearing.

WORK SESSION

1. Other Business
- Land Use Master Plan Chapter
Ms. Longval presented a draft Master Plan Land Use chapter. The Board reviewed and discussed proposed maps labeled Current Conditions, Current Land Use, Zoning, Constraints, Constrained and Vacant Land, and Partially Developed Land which could appear in the Master Plan. Ms. Longval will bring an updated revision to the next work session.

A MOTION was made by Mr. Faiman and SECONDED by Mr. Kandt to adjourn the meeting.
Voting: 6 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned.

Respectfully Submitted,
Heather Loewy Nichols
Clerk

Click HERE for a PDF

 

 

Agenda for this Meeting:

 WILTON PLANNING BOARD
AGENDA
Wednesday, May 7, 2014 7:30 p.m.
Wilton Town Hall Courtroom
42 Main Street, Wilton, NH 03086

 

PUBLIC HEARING
1) Excavation Renewal Procedures Update

WORK SESSION

Other Business
1) Master Plan
2) Adjournment

 

 

****AGENDA SUBJECT TO CHANGE****

April 2, 2014 Planning Board Work Session

Calendar Name: 
Planning Board Work Session
Date/Time of Meeting: 
04/02/2014 7:30pm - 10:00pm
Location: 
Wilton Town Hall meeting room
Application Deadline: 
March 11, 2014

November 19, 2014 Planning Board Meeting

Calendar Name: 
Planning Board Meeting
Date/Time of Meeting: 
11/19/2014 7:30pm - 10:00pm
Location: 
Wilton Town Hall meeting room
Application Deadline: 
October 28, 2014
Minutes for this Meeting:

 Click HERE a PDF of the minutes. 

Agenda for this Meeting:

 Click here for a PDF.

October 15, 2014 Planning Board Meeting

Calendar Name: 
Planning Board Meeting
Date/Time of Meeting: 
10/15/2014 7:30pm - 10:00pm
Location: 
Wilton Town Hall meeting room
Application Deadline: 
September 23, 2014
Minutes for this Meeting:

TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: October 15, 2014
TIME: 7:30 P.M.
PLACE: Wilton Town Hall Courtroom
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Vice Chairman Jeff Kandt, Neil Faiman, Sara Spittel, Marcie Kearns (not yet sworn in), Alternate Dawn Tuomala, Board of Selectmen Representative Kermit Williams, NRPC Representative Jen Czysz, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
Public Hearing
1) Excavation renewal Procedures Updates
Work Session
1.) Minutes: August 6, 2014
2.) Minutes: September 17, 2014
3.) Minutes: October 1, 2014
4.) PB13-007-SPRA: Hilltop Café
5.) PB14-005-SPR: Patrick Gilliam and Pine Hill Waldorf School
6.) Other Business: Website
7.) Other Business: Economic Development Master Plan Chapter Forum
8.) Other Business: Impact Fees Discussion
9.) Other Business: Capital Improvement Plan Approval
10.) Other Business: Review “How to Apply to the Planning Board” Documents
11.) Adjournment

PUBLIC HEARING

Chairman MacMartin opened the public hearing at 7:30 p.m. and place Dawn Tuomala on the Board as a voting member for Matt Fish for the duration of the meeting.

1) Excavation Renewal Procedures updates

The Board reviewed the latest revision to the excavation renewal procedures as presented by Jen Czysz.

A MOTION was made by Mr. Faiman and SECONDED by Mr. Kandt to adopt the proposed Site Plan Review Regulation, as amended, and the accompanying Appendix IV Excavation Site Plan Review Application Checklist.
Voting: 6 ayes; motion carried unanimously.

In response to a question, Chairman MacMartin noted that NRPC will provide the Board with clean copies of the regulation to place in their binders and will send an updated PDF of the regulation to Mr. Faiman so he can update the Zoning Board website.

A MOTION was made by Mr. Faiman and SECONDED by Mr. Kandt to adjourn the public hearing.
Voting: 6 ayes; motion carried unanimously.

REGULAR MEETING

Minutes of Previous Meetings
1) August 6, 2014
After review, a MOTION was made by Mr. Williams and SECONDED by Ms. Spittel to approve the minutes of August 6, 2014 as amended.
Voting: 6 ayes; motion carried unanimously.

2) September 17, 2014
After review, a MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to approve the minutes of September 17, 2014 as amended.
Voting: 5 ayes; motion carried with Mr. Williams abstaining.

3) October 1, 2014
After review, a MOTION was made by Mr. Kandt and SECONDED by Mr. Williams to approved the minutes of October 1, 2014 as amended.
Voting: 6 ayes; motion carried unanimously.

Conditionally Approved Applications
4) PB13-007-SPR: Hilltop Cafe Amended Site Plan
Purpose of Plan: Expansion of Hilltop Café: expand kitchen, seating and parking, changes to exterior of building and hours of operation.

The Clerk noted that she sent a letter to the applicant asking for additional copies of the plan, but just recently, and asked for another month continuance.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue to application to November 19, 2014.
Voting: 5 ayes; motion carried with Mr. Faiman abstaining.

5) PB14-004-SPR: Patrick Gilliam & Pine Hill Waldorf School
Purpose of Plan: To expand the intended use of the existing facility to include children 6 weeks to 5 years of age in full day daycare in addition to the current schooling students who are ages 3 years and up.

The Board reviewed an amended Page 2 of the plan submitted by the applicant and had no objection. The Clerk stated that she will communicate with the applicant and ask for additional copies of the rest of the plan.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to November 19, 2014.
Voting: 5 ayes; motion carried with Mr. Faiman abstaining.

Other Business
6) Website
The Board and Mr. Williams discussed the upcoming conversion to a new website provider. Mr. Williams will have the service provider discuss the issue with Mr. Kandt and Mr. Faiman.

7) Final discussion about the Economic Development Master Plan Chapter Forum

The Board reviewed final preparations for the upcoming Economic Forum on October 29th. The Board asked the Clerk to post the proper public notices.

8) Impact Fees Plan Discussion

The Board reviewed materials, previously provided by Bruce Mayberry, regarding impact fee calculation options. After discussion, the Board asked Ms. Tuomala to invite Mr. Mayberry to appear at the November 19th meeting.

9) Capital Improvement Plan Approval

The Board reviewed and discussed the proposed Capital Improvement Plan as submitted by Ms. Tuomala.

A MOTION was made by Mr. Kandt and SECONDED by Mr. Faiman to accept the 2014-2019 Capital Improvement Plan dated 10/15/14, as amended.
Voting: 6 ayes; motion carried unanimously.

10) Review “How to Apply to the Planning Board” Documents

The Board reviewed, and revised the latest revision of the “How to Apply to the Planning Board” documents as presented by Ms. Czysz.

11) Adjournment

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to adjourn the meeting.
Voting: 6 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned.

Respectfully Submitted,
Heather Loewy Nichols
Clerk

Click HERE for a PDF

 

Agenda for this Meeting:

WILTON PLANNING BOARD
AGENDA
Wednesday, October 15, 2014
7:30 p.m.
Wilton Town Hall Courtroom
42 Main Street, Wilton, NH 03086

PUBLIC HEARING

1) Excavation Renewal Procedures Updates

REGULAR MEETING
Minutes of Previous Meetings
1) August 6, 2014
2) September 17, 2014
3) October 1, 2014

Conditionally Approved Applications
4) PB13-007-SPR: Hilltop Cafe Amended Site Plan
Purpose of Plan: Expansion of Hilltop Café: expand kitchen, seating and parking, changes to exterior of building and hours of operation.

5) PB14-004-SPR: Patrick Gilliam & Pine Hill Waldorf School
Purpose of Plan: To expand the intended use of the existing facility to include children 6 weeks to 5 years of age in full day daycare in addition to the current schooling students who are ages 3 years and up.

Other Business
6) Final discussion about the Economic Development Master Plan Chapter Forum
7) Impact Fees Plan Discussion
8) Capital Improvement Plan Approval
9) Review “How to Apply to the Planning Board” Documents
10) Adjournment

****AGENDA SUBJECT TO CHANGE****

 

Click HERE for a PDF

September 17, 2014 Planning Board Meeting

Calendar Name: 
Planning Board Meeting
Date/Time of Meeting: 
09/17/2014 7:30pm - 10:00pm
Location: 
Wilton Town Hall meeting room
Application Deadline: 
August 26, 2014
Minutes for this Meeting:

TOWN OF WILTON
PLANNING BOARD MEETING
MINUTES
Approved 10/15/14

DATE: September 17, 2014
TIME: 7:30 P.M.
PLACE: Wilton Town Hall Courtroom
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Vice Chairman Jeff Kandt, Matt Fish, Neil Faiman, Sara Spittel, NRPC Representative Jill Longval, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
1.) Minutes: August 20, 2014
2.) Minutes: September 3, 2014
3.) PB13-007-SPRA: Hilltop Café
4.) PB14-005-SPR: Patrick Gilliam and Pine Hill Waldorf School
5.) PB14-004-DER: Steve and Winona Mayhew
6.) PBEX-01
7.) PBEX-02; PBEX-05
8.) Other Business: PBEX05: Review of Reclamation Process
9.) Other Business: Economic Development Master Plan Chapter
10.) Other Business: Verizon Wireless
11.) Adjournment

Minutes of Previous Meetings
1) August 20, 2014
After review, a MOTION was made by Ms. Spittel and SECONDED by Mr. Fish to approve the minutes of August 20, 2014 as written.
Voting: 1 aye; motion carried with Mr. MacMartin, Mr. Faiman, Ms. Spittel, and Mr. Kandt abstaining.

2) September 3, 2014
After review, a MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to approve the minutes of September 3, 2014 as amended.
Voting: 4 ayes; motion carried with Mr. Fish abstaining.

Conditionally Approved Applications
3) PB13-007-SPR: Hilltop Cafe Amended Site Plan
Purpose of Plan: Expansion of Hilltop Café: expand kitchen, seating and parking, changes to exterior of building and hours of operation.

Chairman MacMartin asked that the Clerk send a letter to the applicant asking for completion of the outstanding conditions.

A MOTION was made by Mr. Faiman and SECONDED by Ms. Spittel to continue to application to October 15, 2014.
Voting: 5 ayes; motion carried unanimously.

4) PB14-005-SPR: Patrick Gilliam & Pine Hill Waldorf School
Purpose of Plan: To expand the intended use of the existing facility to include children 6 weeks to 5 years of age in full day daycare in addition to the current schooling students who are ages 3 years and up.

Patrick Gilliam appeared before the Board and submitted proposed language for the changes to the notes on the plan as the Board had requested. After review the Board had no objection to the proposed note addendums.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to October 15, 2014.
Voting: 4 ayes; motion carried with Mr. Faiman abstaining.

Continued Applications
5) PB14-004-DER: Steve and Winona Mayhew
Purpose of Plan: to add an additional driveway to access a potential future addition to the existing residence at 91 Brown Road; Lot H-11.

Mr. MacMartin reminded the Board and the public that the applicant would like to add a driveway to the west end of his property for a possible in-law apartment and noted that the Board Members should have looked at the site since the last meeting.

Ms. Spittel questioned why the Board is not asking for a professional survey of the property noting that she does not feel qualified to make an assessment of the drainage without an engineer involved.

Mr. MacMartin noted that Wilton Regulations state that only one driveway is allowed unless otherwise permitted by the Planning Board.

In response to a question from Mr. MacMartin, Mr. Mayhew explained that the plan is to have a 12ꞌ wide gravel driveway with ditching for runoff. He further stated that when he met with Road Agent Steve Elliot they did not discuss adding a culvert; Mr. Mayhew assumed this was because the driveway ends at a high point in the road.

Mr. MacMartin explained that he thinks one of the concerns is that a culvert will need to be added to direct any runoff from the east side of drive to the existing culvert.

Mr. Mayhew stated that his expectation is that he would have a culvert under the driveway.

In response to a question from Mr. Kandt, Mr. Mayhew stated that if the regulation is not waived by the Board then he would have to loop the driveway through the property therefore creating an additional 80 to100 feet.

Mr. Fish expressed concern about setting a significant precedent by waiving the regulation and allowing a second driveway.

Mr. Faiman explained that the regulation can be waived if the applicant is experiencing undue hardship and in his opinion inconvenience does not represent undue hardship.

Mr. MacMartin noted that there are people in town with driveways longer than both the proposed driveways combined so he is not sure this proposal rises to the level of undue hardship.

Ms. Spittel suggested that the applicant could consult with professionals as to an alternative placement for the in-law apartment.

The Board noted that the description of the proposed apartment sounded as if it might be considered a duplex.

In response to a question from an abutter at 109 Brown Road, Mr. MacMartin explained that the proposed driveway would be crossing the right of way which is not owned by the town.

A MOTION was made by Mr. Faiman and SECONDED by Mr. Fish that the Board find that there is no undue hardship that justifies the waiver; specifically this property does not meet the special condition requirement as there are no consequences of this property that distinguish it from other properties in the area, furthermore to the extent that there is a hardship it’s self created in the way the lot was developed.

Ms. Spittel noted that if the applicant receives further evidence that there is a hardship on this site, perhaps an engineer’s review for instance, the Board might reconsider their decision.

Voting: 5 ayes; motion carried unanimously.

Excavation Renewals
6) PBEX01: Quinn Brothers; Lot B-05
Dawn Tuomala appeared before the Board, submitted an Annual Excavation Inspection Report and Bond Continuation Certificate for Lot B-05, and explained that nothing more has been done since last year. She noted that the culvert that passes by the railroad is blocked a bit, possibly by beavers, but the applicant will have equipment there in the next few weeks to repair it. She also noted that Town Counsel has reviewed the bond and ask for dates to be added which has been done and the bond now shows that it expires in August of 2015.

Mr. MacMartin noted the Board will need to hear this review next July before the bond runs out.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to accept the Annual Inspection Report and Bond Continuation Certificate.
Voting: 5 ayes; motion carried unanimously.

A MOTION was made by Mr. Fish and SECONDED by Mr. Kandt to approve the excavation permit for an additional calendar year.
Voting: 5 ayes; motion carried unanimously.

7) PBEX02: Quinn Brothers; Lots E- 22, 30, 31, 32; PBEX05: Quinn Brothers; Lots F-173, E-22, E-23, E-17, & E-21

Dawn Tuomala appeared before the Board, submitted Annual Excavation Inspection Reports and Bond Continuation Certificates for Lots F-173, E-22, E-23, E-17, and E-21, and also Lots E – 022, 30, 31, and 32. She explained that three detention areas had been silted up and have since been dug out, there was an issue where the south entrance crosses over the brook that has been fixed and works very well, and some chains have been added across the paved drive that goes to the top of the hill per her request. She further noted that the bonds have been reviewed and approved by Town Counsel.

In response to a question from Mr. Kandt, Ms. Tuomala stated that the “materials removed” quantities shown on the plan are six months of materials not a year as they should be. She will email the appropriate numbers to the Board for inclusion in the file.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to accept the Annual Inspection Reports and Bond Continuation Certificates for PBEX02; Lots E- 22, 30, 31, 32 and PBEX05; Lots F-173, E-22, E-23, E-17, & E-21 and to approve the excavation permits until August 31, 2015.
Voting: 5 ayes; motion carried unanimously.

Other Business
8) PBEX05: Review of reclamation process
Dawn Tuomala appeared before the Board and explained that the Quinn brothers have been working for the last year on reclaiming the upper slope of Lots E-22, F-173, and parts of Lot E-31 and they are ready for hydroseeding. She explained that for the last 10 years the applicant has been working with the water department and Dan Tinkham from Emory and Garrett, consultants for the Water Department, to monitor the water table while producing the final grades and this year the as-builts were submitted, wells and grades were verified, and Mr. Tinkham gave his approval to Area 1. She further explained that she appeared in August before the Water Commissioners and an additional concern was brought up by the Board of Selectmen regarding what was in the hydroseed itself. In response to this concern she supplied the Board of Selectmen with the same packet of information which the Planning Board received earlier in the week via email which explained that there are no chemicals in the hydroseed that will go into the aquifers. Ms. Tuomala stated that she received approval from the Water Commissioners for the hydroseeding with two conditions.

Ms. Tuomala further explained that on September 2nd Dennis Labombard, the town’s engineer reviewed the site and approved it except that he felt that the site needed reverse benches to be added which have been built but cannot be checked by Mr. LaBombard immediately as he is on vacation. She noted that the hydroseeding needs to be done before the end of September and submitted pictures of the benches in hopes of getting approval to proceed without final approval from Mr. Labombard.

Mr. Fish noted that the applicant should make sure that waivers for Section155E:5-1 and 155E:5-b have been given.

In response to a question from the Board, Mr. Quinn noted a small portion of the site has been hydroseeded.

A MOTION was made by Mr. Fish and SECONDED by Ms. Spittel to approve the reclamation plan as presented for “Area 1” consisting of 12.5 acres subject to future review by Dennis Labombard with reference to his letter dated 9/2/14.
Voting: 5 ayes; motion carried unanimously.

9) Economic Development Master Plan Forum Discussion
Ms. Spittel gave Board Members fliers for the October 29th forum to handout to interested parties and Ms. Longval reviewed a proposed agenda for the evening.

10) Verizon Wireless
Mr. MacMartin explained that Verizon Wireless was going to come before the Board with a plan for co-location on an existing tower until they presented him with a statute that showed they were not required to come before the Board. He did note however that the tower is grey and the arrays are white so they will need to be changed to grey.

11) Adjournment
A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to adjourn the meeting.
Voting: 5 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned.

Respectfully Submitted,
Heather Loewy Nichols
Clerk
 

Click HERE for a PDF

Agenda for this Meeting:

WILTON PLANNING BOARD
AGENDA
Wednesday, September 17, 2014
7:30 p.m.
Wilton Town Hall Courtroom
42 Main Street, Wilton, NH 03086

REGULAR MEETING
Minutes of Previous Meetings
1) August 20, 2014
2) September 3, 2014

Conditionally Approved Applications
3) PB13-007-SPR: Hilltop Cafe Amended Site Plan
Purpose of Plan: Expansion of Hilltop Café: expand kitchen, seating and parking, changes to exterior of building and hours of operation.

4) PB14-004-SPR: Patrick Gilliam & Pine Hill Waldorf School
Purpose of Plan: To expand the intended use of the existing facility to include children 6 weeks to 5 years of age in full day daycare in addition to the current schooling students who are ages 3 years and up.

Continued Applications
5) PB14-004-DER: Steve and Winona Mayhew
Purpose of Plan: to add an additional driveway to access a potential future addition to the existing residence.

Excavation Renewals
6) PBEX01: Quinn Brothers; Lot B-05
7) PBEX02: Quinn Brothers; Lot E-22, 30, 31, 32
8) PBEX05: Quinn Brothers; Lots F-173, E-22, E23, E17, & E-21

Other Business
9) PBEX05: Review of Reclamation Progress
10) Economic Development Master Plan Forum Discussion
11) Adjournment

****AGENDA SUBJECT TO CHANGE****
 

Click HERE for a PDF

August 20, 2014 Planning Board Meeting

Calendar Name: 
Planning Board Meeting
Date/Time of Meeting: 
08/20/2014 7:30pm - 10:00pm
Location: 
Wilton Town Hall meeting room
Application Deadline: 
July 29, 2014
Minutes for this Meeting:

 TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: August 20, 2014
TIME: 7:30 P.M.
PLACE: Wilton Town Hall Courtroom
PRESENT: Wilton Planning Board Members: Matt Fish, Board of Selectmen Representative Kermit Williams, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
1.) PB13-007-SPRA: Hilltop Café
2.) PB14-005-SPR: Patrick Gilliam and Pine Hill Waldorf School
3.) PB14-004-DER: Steve and Winona Mayhew
4.) PBEX-01
5.) PBEX-02
6.) PBEX-05
7.) Adjournment

At 7:35, Mr. Williams declared that no quorum was present and continued the agenda in its entirety to September 3, 2014. Mr. Fish seconded the motion. The Motion passed unopposed.

A MOTION was made by Mr. Fish and SECONDED by Mr. Williams to adjourn the meeting.
Voting: 2 ayes; motion carried unanimously.

Mr. Williams declared the meeting adjourned.

Respectfully Submitted,
Heather Loewy Nichols
Clerk

Click HERE for a PDF

July 16, 2014 Planning Board Meeting

Calendar Name: 
Planning Board Meeting
Date/Time of Meeting: 
07/16/2014 7:30pm - 10:00pm
Location: 
Wilton Town Hall meeting room
Application Deadline: 
June 23, 2014
Minutes for this Meeting:

TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: July 16, 2014
TIME: 7:30 P.M.
PLACE: Wilton Town Hall Courtroom
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Vice Chairman Jeff Kandt, Matt Fish, Neil Faiman, Sara Spittel, Board of Selectmen Representative Kermit Williams, NRPC Representative Jill Longval, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
1.) PBEX-03: Leighton White
2.) PB13-007-SPRA: Hilltop Café
3.) PB14-004-DER: Steve and Winona Mayhew
4.) PB14-005-SPR: Patrick Gilliam and Pine Hill Waldorf School
5.) PBEX-01
6.) PBEX-02
7.) PBEX-05
8.) Adjournment

Excavation Renewal
1) PBEX-03: Leighton White – Applicant is requesting an excavation permit renewal for Lot E-017.

Chairman MacMartin reminded the Board that Mr. White appeared before the Board last month and stated that Mr. Fish had reviewed his excavation site and found no issues but Mr. Fish was not at the meeting to confirm. Mr. Fish confirmed that the review went smoothly and he had no concerns about the site noting that it moves very little material.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to approve the excavation permit renewal for Lot E-017.
Voting: 6 ayes; motion carried unanimously.

Conditionally Approved Applications

2) PB13-007-SPR: Hilltop Cafe Amended Site Plan
Purpose of Plan: Expansion of Hilltop Café: expand kitchen, seating and parking, changes to exterior of building and hours of operation.

Ms. Nichols explained that she would contact the applicant again for additional copies of the plan.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue to application to August 20, 2014.
Voting: 6 ayes; motion carried unanimously.

New Applications
3) PB14-004-DER: Steve and Winona Mayhew
Purpose of Plan: to add an additional driveway to access a potential future addition to the existing residence at 91 Brown Road; Lot H-11.

Steve Mayhew appeared before the Board and explained that he and his wife are looking to add a drive way to access a potential future addition on the property. He stated that the driveway application has been approved by the Road Agent but they still need a waiver from the Planning Board. He further explained that they are thinking about putting in a garage and possible addition.

In response to a question from Mr. MacMartin, Mr. Mayhew stated that they would like to keep both drives.

Mr. Fish noted that the plan has Ledgewood Road labeled as Brown Road (proposed).

In response to a question from Mr. Fish, Mr. Mayhew stated that they would be putting on an attached addition.

In response to a question from Mr. MacMartin, Mr. Mayhew explained that the proposed driveway would slightly curve towards the front of the property.

In response to a question from Mr. Faiman, Mr. Mayhew stated that they would like to have two garages.

Mr. MacMartin noted that to connect one drive to both ends of the house would mean either a large loop or driving over the septic.

In response to a question from Mr. MacMartin, Mr. Mayhew stated that the addition will be an in law apartment and the proposed drive is 200 feet from the next drive. He also noted that property across the street is the Russell Forest Reserve and there are only two houses beyond him on the road.

Mr. MacMartin noted that there is one drive per dwelling permitted unless the applicant receives a waiver from the Planning Board.

In response to a question from Mr. MacMartin, Mr. Mayhew stated that the site has a relatively level grade.

Mr. MacMartin noted that the proposed results in the same number of curb cuts as if they had a back lot but the lot has more space.

The Board questioned if the applicant has a hardship and Mr. Mayhew stated that in order to put in the driveway without the two curb cuts they would have to put a cul-de-sac in their front yard.

In response to a question from Ms. Spittel, Ms. Longval stated that the regulation requires 200 feet of site line and the proposed driveway has 375 feet. Mr. Kandt noted that the proposed driveway will have a better site line than the existing drive.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Williams to accept the plan.
Voting: 6 ayes; motion carried unanimously.

Kevin Valley, of 109 Brown Road, stated that he had runoff issues at their house when the Mayhew house was built and he is concerned about how an additional driveway will compound the issue.

In response to a question from Mr. MacMartin, Mr. Mayhew stated that he does not expect the proposed drive to affect Brown Road.

Mr. Faiman asked about the topography of the site. After discussion, the Board decided they would like to continue the application to allow themselves time to visit the site on their own.

Mr. Faiman noted that he feels that the Board can approve a waiver for the driveway without finding hardship.

A MOTION was made by Mr. Faiman and SECONDED by Ms. Spittel to continue the application to August 20, 2014.
Voting: 6 ayes; motion carried unanimously.

4) PB14-005-SPR: Patrick Gilliam & Pine Hill Waldorf School
Purpose of Plan: To expand the intended use of the existing facility to include children 6 weeks to 5 years of age in full day daycare in addition to the current schooling students who are ages 3 years and up.

Neil Faiman stepped off the Board as a voting member.

Patrick Gillam, President of Pine Hill Waldorf School Board of Trustees and applicant, appeared before the Board and explained that previously Pine Hill Waldorf School has received a permit to have elementary students but not the kindergarten students they have or the daycare children they have recently added. He noted that they are hoping to correctly permit the entire facility for daycare through elementary. He further explained that normally you can have a total of 250 students at this facility and currently they would like to have 40 of those students in kindergarten and 40 or 50 in daycare. He also introduced Peggy Waterhouse, Director of A Child's Nature daycare.

Mr. MacMartin explained that the Board is trying to get a total sense of the school and Mr. Gillam explained that there is the main school building as well as additional buildings and ideally the school would be allowed to put any students in any of the buildings according to their needs.

Mr. MacMartin stated that he is concerned about egress and ingress especially considering the new traffic being added to the site with the addition of a daycare. Mr. Gillam noted that the main building has a turnaround driveway as do Buildings #9 and #11.

In response to a question from the Board, Mr. Gillam stated that there is no pick up and drop off allowed in the back near the maintenance area and noted that this area is essentially staff parking.

In response to a question from Mr. MacMartin, Mr. Gillam explained that there is an optional turn around by the fire pond that allows students to be dropped off and to take a forest path to the main building. He noted that the path is entirely separate from the paved areas.

Ms. Waterhouse noted that there is more than enough parking, which has been delineated in the notes. She also noted that state and town officials have approved the facility to be used as they are proposing.

In response to a question from Mr. MacMartin, Ms. Waterhouse explained that the state measures the classrooms and determines how many children each space can hold.

In response to a question from Mr. Williams, Ms. Waterhouse stated that they are currently using Buildings #69 and #9 for daycare and a first grade classroom for aftercare.

Mr. MacMartin suggested that there should be a note that states the total number of children on site, for instance “the total capacity for the campus is x number of students allocated amongst these buildings as follows with consideration to the Zoning Board decision” with the applicant to fill in the appropriate information.

The Board noted that the applicant will need to revise the notes to include the Zoning Board decision number and restrictions including hours of operation being from 6:30 am to 6:30 pm, and no more than 116 students included in the daycare/before and aftercare program.

Mr. MacMartin asked that the applicant define how the daycare population is different than school population.

A MOTION was made by Ms. Spittel and SECONDED Mr. Kermit to accept the application. Voting: 5 ayes; motion carried unanimously.

Mr. MacMartin questioned if the Board had any concerns regarding traffic and Mr. Kandt stated that he thinks there is no issue as the vehicles and students seem to be well separated.

Mr. Gillam noted the fire lane which provides additional access to the buildings in case of emergency.

In response to a question from Mr. Williams, Ms. Waterhouse explained that there is reserved parking for A Child's Nature patrons.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to conditionally approve the application contingent on the completion of the following:
- Receipt of 6 copies of the plan
- Removal of “subject to ZBA” in the notes
- Identify “Early Childhood” as “Early Childhood Center”
- Addition of the Zoning Board Decision number and restrictions to the notes
- Addition of a note clarifying the total number of students at the school and their distribution, and clarification between the daycare/before and aftercare population and the school population.
- Receipt of any fees due
Voting: 5 ayes: motion carried unanimously

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to August 20, 2014.
Voting: 5 ayes; motion carried unanimously.

Neil Faiman returned to the Board as a voting member.

Excavation Renewals
5) PBEX01: Quinn Brothers; Lot B-05
Dawn Tuomala appeared before the Board, submitted an Annual Excavation Inspection Report for Lot B-05, and asked that this excavation site be placed on the August agenda for review. She stated that no further excavation has been done on the site since last August and noted that some minor areas of maintenance were required and she expected them to be completed by the August meeting.

6) PBEX02: Quinn Brothers; Lot E- 22, 30, 31, 32
Dawn Tuomala appeared before the Board, and explained that she has performed a preliminary review on the excavation site at Lots E – 022, 30, 31, and 32 and she did find some maintenance requirements so she asked that this excavation site be placed on the August agenda for review and explained that she would submit an inspection report then.

7) PBEX05: Quinn Brothers; Lots F-173, E-22, E-23, E-17, & E-21
Dawn Tuomala appeared before the Board, submitted an Annual Excavation Inspection Report for Lots F-173, E-22, E-23, E-17, and E-21, and asked that this excavation site be placed on the August agenda for review. She stated that this site is being actively reclaimed noted that some minor areas of maintenance were required and she expected them to be completed by the August meeting.

Other Business
8) Adjournment
A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to adjourn the meeting.
Voting: 6 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned.

Respectfully Submitted,
Heather Loewy Nichols
Clerk

 Click HERE for a PDF

June 18, 2014 Planning Board Meeting

Calendar Name: 
Planning Board Meeting
Date/Time of Meeting: 
06/18/2014 7:30pm - 10:00pm
Location: 
WLC Media Center
Application Deadline: 
May 27, 2014
Minutes for this Meeting:

TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: June 18, 2014
TIME: 7:30 P.M.
PLACE: Wilton Town Hall Courtroom
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Vice Chairman Jeff Kandt, Neil Faiman, Alternates Sara Spittel, and Dawn Tuomala, NRPC Representative Jill Longval, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
Public Hearing:
Florence Rideout Elementary School Building Committee Presentation

Regular Meeting:
1.) PBEX-03: Leighton White
2.) PB13-007-SPRA: Hilltop Café
3.) PB14-002-SPR High Mowing School (owner) and Mark Froling (applicant)
4.) PEX01- Quinn Brothers
5.) PB14-003-SD: Dorothy M. Cleaves Trust, Ann Lorden (Trustee)
6.) Minutes: May 21, 2014
7.) Minutes: June 4, 2014
8.) Other Business: Board Elections
9.) Other Business: Adjournment

Florence Rideout Elementary School Building Committee Presentation
Kyle Barker, architect, appeared before the Board and explained that construction will be in three phases; during the first phase a new addition will be built between the 1895 building and the gymnasium. He explained that during the upcoming school year the 1950s building will remain, utilities will be moved to the back, the playground will be moved and a parking lot will be constructed to leave space for the contractor to build the three story building. Then the 1950s wing will be demolished and a new addition will be put in its place. He stated that Phase 1 should be complete in February and Phase 2 should be completed by September 2015. Mr. Barker noted that he will not be adding or subtracting any impervious materials once the 1950s building is removed. He explained that they will be adding some pervious pavement in order to keep the impervious numbers the same and they will be dealing with some of the drainage on site. He also noted that there will be underground electrical coming to the gym and they will be putting in a new transformer next to the current generator and creating a mechanical room for the building under the stage. Mr. Barker stated that they will be changing the heating system to propane as well as creating a service yard for deliveries for the kitchen, etc, with dumpsters and buried propane tanks in back of the 1895 building. He noted that the water entrance will be near the historic front door of the building and they are still figuring out the sewer location.

Mr. Barker explained that they will be changing the traffic pattern on the front side of the building. He stated that currently the buses and cars come down Livermore Street and continue onto Tremont Street, but the buses will now come down Livermore Street and will turn in front of building where Prince Street will be extended and gated for bus traffic only and open after hours or weekends in an attempt to separate the car and bus traffic.

In response to question from the Board, Mr. Barker stated that he has talked to the Fire and Police Chief, and foundation and concrete work is currently out to bid. He also stated that he is hoping to start in July and there will be a fence between the playground and the service area.

In response to another question from the Board, Mr. Barker stated that the Kindergarten is moving to Lyndeborough.

REGULAR MEETING
Excavation Renewal
1) PBEX-03: Leighton White – Applicant is requesting an excavation permit renewal for Lot E-017.

Mr. MacMartin stepped off the Board as a voting member and placed Ms. Spittel on the Board as a voting member in place of Ms. Egan.

Leighton White appeared before the Board and explained that the site has not changed since last year and noted that there are no vegetation issues and asked that the site be put on the agenda for renewal and inspection in July. .

A MOTION was made by Mr. Faiman and SECONDED by Ms. Spittel to continue to application to July, 16, 2014.
Voting: 4 ayes; motion carried unanimously.

Conditionally Approved Applications
2) PB13-007-SPR: Hilltop Cafe Amended Site Plan
Purpose of Plan: Expansion of Hilltop Café: expand kitchen, seating and parking, changes to exterior of building and hours of operation.

Mr. MacMartin reported that the Board received four of the required six plans and asked that the Board continue the application.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to continue the application to July 16, 2014.
Voting: 4 ayes; motion carried unanimously.

3) PB14-002-SPR High Mowing School (owner) and Mark Froling (applicant)
Purpose of Plan: To add a boiler room to the to the East side of the existing gymnasium

Mr. MacMartin stated that he has reviewed and signed the final plans and asked that this application be removed from the agenda.

Continued Application
4) PBEX-01: Quinn Brothers
Purpose of Plan: To amend the entrance location for Lot B-05 off of Forest Road.

Ms. Tuomala, appeared before the Board for the applicant, and explained that the only outstanding issues with the application was getting approval from Town Counsel. She stated that she submitted the access easement and deed to Town Counsel as well as the DOT permit and the amended site plans and she amended the plans after discussing his response with him.

In response to a question from Mr. MacMartin, Ms. Tuomala explained that there will be siltation fencing and berms to contain any silt runoff from the trucks.

Ms. Tuomala also noted that they will be loaming and seeding any 3:1 slopes and adding rip rap and swales towards the bridge. She stated that the lot in its entirety is only .09 acres so it does not meet town regulations, but it does meet state regulations even subtracting the easement and wellhead radius.

In response to a question from Mr. MacMartin, Ms. Tuomala stated that any residents on Lot B-4 will take access from the new drive. The Board asked that this be shown on the plan.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to conditionally approve the application pending completion of the following items:
- Addition of an erosion control detail for the new access
- Addition of access for Lot B-4
- Recording fees
Voting: 4 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to July 16, 2014.
Voting: 4 ayes; motion carried unanimously.

5) PB14-003-SD: Dorothy M. Cleaves Trust, Ann Lorden (Trustee)
Purpose of Plan: To adjust the lot line of Lot J-139 so that it will encompass one of the two houses currently on Lot J-134.

Ms. Tuomala noted that this is the first meeting this application has been before the Board with full abutter notification, although no abutters were present.

Mr. Kandt confirmed that Mr. Fish walked the bounds.

Mr. MacMartin read a letter from the Fire Chief stating that he had no problems with the proposal.

The Board noted that the road name “Cleaves Way” will need to be approved by the Board of Selectmen.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to accept the application.
Voting: 4 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to approve the application subject to completion of the following conditions:
- Receipt of a letter of approval from Town Counsel
- Board of Selectmen approval of “Cleaves Way”
Voting: 4 ayes; motion carried unanimously.

Minutes of Previous Meetings
6) May 21, 2014
A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to approve the minutes of May 21, 2014 as amended.
Voting: 4 ayes; motion carried unanimously.

7) June 4, 2014
A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to approved the minutes of June 4, 2014 as amended.
Voting: 4 ayes; motion carried unanimously.

Chairman MacMartin placed Alternate Dawn Tuomala on the Board as a voting member in place of Matt Fish

Other Business
8) Board Elections
A MOTION was made by Mr. Kandt and SECONDED by Mr. Faiman to accept Sue Egan’s letter of resignation and thank her for her service.
Voting: 5 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Mr. Faiman to nominate Sara Spittel as a member of the Wilton Planning Board until the next election.
Voting: 5 ayes; motion carried unanimously.

A MOTION was made by Mr. Faiman and SECONDED by Ms. Spittel to nominate Mr. MacMartin as Chairman and Mr. Kandt as Vice Chairman of the Wilton Planning Board.
Voting: 5 ayes; motion carried unanimously.

9) Adjournment
A MOTION was made by Ms. Spittel and SECONDED by Mr. Faiman to adjourn the meeting. Voting: 5 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned at 9:05 pm.

Respectfully Submitted,
Heather Loewy Nichols
Clerk

 Click HERE for a PDF

Agenda for this Meeting:
WILTON PLANNING BOARD
AGENDA
Wednesday, June 18, 2014
7:30 p.m.
Wilton Town Hall Courtroom
42 Main Street, Wilton, NH 03086
 
 

 

Florence Rideout Elementary School Building Committee Presentation
 
The School Building Committee will be presenting the plans for the FRES renovations.
 
 
REGULAR MEETING
 
Excavation Renewal
1)      PBEX-03: Leighton White – Applicant is requesting an excavation permit renewal for Lot E-017.
 
Conditionally Approved Applications
2)      PB13-007-SPR: Hilltop Cafe Amended Site Plan
Purpose of Plan: Expansion of Hilltop Café: expand kitchen, seating and parking, changes to exterior of building and hours of operation. 
 
3)                     PB14-002-SPR High Mowing School (owner) and Mark Froling (applicant)
Purpose of Plan: To add a boiler room to the to add a boiler room to the East side of the existing gymnasium
 
Continued Application
4)                     PBEX-01: Quinn Brothers
Purpose of Plan: To amend the entrance location for Lot B-05 off of Forest Road.
 
5)      PB14-003-SD: Dorothy M. Cleaves Trust, Ann Lorden (Trustee)
Purpose of Plan: To adjust the lot line of Lot J-139 so that it will encompass one of the two houses currently on Lot J-134.
 
Minutes of Previous Meetings
6)                     May 21, 2014
7)      June 4, 2014
 
Other Business
8)                     Board Elections
9)                     Adjournment
 

 

****AGENDA SUBJECT TO CHANGE****
 
Click HERE for a PDF
Notices for this meeting: Posted on
June 18, 2014 Planning Board Meeting Public Notice 06/04/2014

May 21, 2014 Planning Board Meeting

Calendar Name: 
Planning Board Meeting
Date/Time of Meeting: 
05/21/2014 7:30pm - 10:00pm
Location: 
Wilton Town Hall meeting room
Application Deadline: 
April 29, 2014
Minutes for this Meeting:

 TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: May 21, 2014
TIME: 7:30 P.M.
PLACE: Wilton-Lyndeborough Coop High School Media Center
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Vice Chairman Jeff Kandt (arrived late), Matt Fish (arrived late; left early), Neil Faiman, Sue Egan, Alternate Sara Spittel, Board of Selectmen Representative Kermit Williams, NRPC Representative Camille Pattison, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
1.) PBEX-03: Leighton White – Applicant is requesting an excavation permit renewal for Lot E-017
2.) PB14-001-SA: Ken Spacht (applicant) and Benjamin Rumore, BCDR Properties, LLC (owner):
3.) PB13-007-SPRA - Hilltop Café
4.) PB14-002-SPR- High Mowing School (owner) and Mark Froling (applicant)
5.) PBEX-01: Quinn Brothers
6.) PB14-003-SD: Dorothy M. Cleaves Trust, Ann Lorden (Trustee)
7.) Steve and Winona Mayhew; 91 Brown Road – Pre-application
8.) Minutes to Approve
- April 16, 2014
- May 7, 2014
9.) Sue Egan – Other Business
10.) Adjournment

Chairman MacMartin placed Sara Spittel on the Board as a voting member for Brok-Alan Griffith.

Excavation Renewal
1. PBEX-03: Leighton White
Purpose of plan: to renew the excavation permit for Lot E-017.

Chairman MacMartin explained that Leighton White is applying to renew his excavation permit for Lot E-017 and is scheduling an inspection with Matt Fish.

A MOTION was made by Mr. Faiman and SECONDED by Ms. Egan to continue the application to June 18, 2014.
Voting: 4 ayes; motion carried with Mr. Williams abstaining as he was out of the room.

Continued Applications
2. PB14-001-SA: Ken Spacht (applicant) and Benjamin Rumore, BCDR Properties, LLC (owner); Purpose of Plan: To erect a 32 SF sign made of steel and wood on Lot F-026 at 340 Gibbons Highway.

Mr. MacMartin explained that on the previously approved sign application the sign was placed 90ꞌ from the center of the highway which was based on the assumption that the highway right of way was 150ꞌ wide but the right of way is actually only 100ꞌ wide.

Ken Spacht appeared before the Board.

In response to a question from Mr. MacMartin, Mr. Spacht stated that he does not repair the parked trucks on this site, but rather at his house and that his employees park the trucks there overnight.

The Board decided the sign could be placed 65ꞌ off the center of the road per the ordinance.

In response to a question from Mr. MacMartin, Mr. Spacht stated that the approved application states that the sign will be illuminated by downcast lighting.

Mr. Fish arrived and joined the Board as a voting member.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Williams to approve the amended plan.
Voting: 5 ayes; motion carried with Mr. Fish abstaining.

3. PB13-007-SPRA - Hilltop Café
Purpose of Plan: to amend the original Site Plan approval (PB10-007-SPR) by increasing kitchen seating and changing the exterior of the building.

Neil Faiman left the Board as a voting Member.

Mr. MacMartin read a letter from Fire Chief Ray Dick and Road Agent Steve Elliot.

Mr. Lincoln explained that the parking spot number, shown in the fire lane depicted on the plan, has been removed and the remaining parking spaces have been renumbered appropriately, Note 11 now refers to Note 10 regarding the septic plan, and the reference to fire lane has been removed from Note 6. He further explained that the little tree has been taken down but they will be keeping the big tree, and that he cleared a bunch of brush from the line of sight. He also noted that he thinks a stop sign for cars coming down Abbot Hill Road and onto Isaac Frye Road would be an improvement.

Mr. Williams stated that he will speak to the Chief of Police regarding the stop sign. He also explained that he spoke to the Fire Chief and the Fire Chief said he would give the applicant two years to implement his requested improvements and he is not specifying that the improvements be complete before the plan can be approved.

Mr. MacMartin reviewed the outstanding issues stated in the minutes from last month.

A MOTION was made by Ms. Spittel and SECONDED by Mr. Williams to accept the application.
Voting: 5 ayes; motion carried unanimously.

Sandy Fisher, of Abbot Hill Road, stated that she wants to make sure that the Road Agent investigates the issue of the stop sign as she is afraid that it will back up traffic onto Abbot Hill Road.

In response to a question from Ms. Fisher, Ben Reid, co-owner of Hilltop Café, explained that they are still operating at 14 seats with china service and as soon as the plan is approved that will switch to paper service in order to increase the number of seats.

In response to a question from Ms. Fisher regarding increased amounts of trash, Mr. Reid explained that they will be using compostable plates so everything will go into the manure pile at the end of the day.

Jeff Kandt arrived and joined the Board as a voting member.

In response to a question from Ms. Fisher, Mr. Geiger explained there is a pizza oven in the process of being built on farm property.

A MOTION was made by Mr. Williams and SECONDED by Ms. Spittel to approve the application contingent upon the following conditions:
- Removal of the small tree
- Phased implementation, within two years, of the life safety modifications per the Fire Chief.
- Payment of any outstanding fees.
Voting: 5 ayes; motion carried with Mr. Kandt abstaining.
Mr. Faiman returned to the Board as a voting member.
4. PB14-002-SPR: High Mowing School (owner) and Mark Froling (applicant)
Purpose of Plan: To add a boiler room to the East side of the existing gymnasium.

Mr. MacMartin read a memo from Fire Chief Ray Dick.

Mark Froling, applicant, appeared before the Board and explained that the plan has received approval from the Department of Environmental Services, the requested changes have been made, and approval has been received from the Fire Chief. He explained that the DES approval was realized by moving the building 35 feet from the well head which means that it no longer shares a wall with the gym and they no longer need the 4 hour burn rated wall between the silos and the gymnasium. He also noted that a fire lane has been created, per Fire Chief Dick, in front of the silos and because the building has been moved the entrance is on the road side which allows access for emergency personal. He further noted that the dry stand pipe is also now noted in the mechanical drawings on the plan.

In response to a question from Mr. MacMartin, Mr. Froling stated that the delivery truck will not be parking in the fire lane.

Mr. Froling noted that the plan now includes an erosion and sediment control schematic.

In response to a question from Ms. Pattison, Mr. Froling stated that page M4 shows the proposed piping detail but it needs to be adjusted as it does not reflect the new location of the building.

In response to a question from Ms. Pattison, Mr. Froling stated that the fire lane is shown on page 2 and explained that the new location of the building is in the parking area so nothing can park there and the fire lane border will be pegged. The Board asked that this be noted on the plan.

The Board reviewed the outstanding issues as recorded at the last meeting.

Mr. Froling explained that the corner of the silo pad is close to the gym but the silos are 16 feet away. He also explained that there is now a note stating that the mitigation of the old tanks will be done according to DES regulations, a note has been added to page M1 regarding the sprinkler heads, and the plan now shows the generator and the propane tank.

In response to a question from the Board, Mr. Froling stated that the generator runs on propane.

In response to a question from Mr. MacMartin, Mr. Froling stated that the Fire Chief has seen the most recent plans and when he wrote the letter of approval he had the mechanical pages to review. The Board reviewed the letter from the Fire Chief, noting that it was dated in April, and did not find any changes, since April, on the plan that would be applicable to the Fire Chief’s letter.

Mr. Williams noted that the Fire Chief would like a copy of the plan.

Mr. Froling noted that he spoke to the Fire Chief this week and told him of all the updated changes.

A MOTION was made by Mr. Williams and SECONDED by Mr. Kandt to accept the application.
Voting: 7 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Mr. Fish to conditionally approve the application contingent upon the following conditions:
- The building and piping schematic on page M4 be updated to reflect the new location of the building.
- The addition of a note regarding the fire lane.
- The addition of an engineer’s seal on all the plans
- Receipt of fees.
- Receipt of 7 copies of the plan.
Voting: 7 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Egan to continue the application to June 18, 2014.
Voting: 7ayes; motion carried unanimously.

New Applications
5. PBEX-01: Quinn Brothers
Purpose of Plan: To amend the entrance location for Lot B-05 off of Forest Road.

Dawn Tuomala appeared before the Board, for the applicant, and stated that the abutter notifications for this case were not mailed by the Planning Board Clerk and therefore the case cannot be heard at this meeting.

The Board decided to review the application as they would review a pre-application.

The Board noted that they may want to have input from the Fire Chief and Ms. Tuomala noted that the proposed driveway is large, and has NH Department of Transportation approval.

In response to a question from Ms. Pattison, Ms. Tuomala stated that the trailer that previously existed on this site is gone but there is still an existing shed.

In response to a question from Mr. Fish, Ms. Tuomala stated that the applicant has an easement to cross over Lot B-04 which is owned by Kirsten Lamont.

The Board noted that the will want to have the easement reviewed by Town Counsel.

After discussion, a MOTION was made by Mr. Faiman and seconded by Mr. Kandt to hear this case at the upcoming work session rather than the next regular meeting.
Voting: 7 ayes; motion carried unanimously.

A MOTION was made by Mr. Kandt and SECONDED by Mr. Williams to continue the application to June 4, 2014.
Voting: 7 ayes; motion carried unanimously.

6. PB14-003-SD: Dorothy M. Cleaves Trust, Ann Lorden (Trustee)
Purpose of Plan: To adjust the lot line of Lot J-139 so that it will encompass one of the two houses currently on Lot J-134.

Dawn Tuomala appeared before the Board, for the applicant, and stated that the abutter notifications for this case were not mailed by the Planning Board Clerk and therefore the case cannot be heard at this meeting.

The Board decided to review the application as they would review a pre-application.

Ms. Tuomala noted that the applicant received variance approval from the Zoning Board, which is reflected in Note 11 on the plan.

Mr. Fish volunteered to walk the bounds.

Matt Fish left the meeting.

The Board stated that they would like the easement reviewed by Town Counsel.

A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to June 18, 2014.
Voting: 5 ayes; motion carried with Mr. Williams abstaining.

Pre-application
7. Steve and Winona Mayhew; 91 Brown Road:
Steve Mayhew appeared before the Board and explained that he would like to put a second driveway on his lot to provide access to an in-law apartment. The Board stated that they will need to see an existing plan with notes on it in order to evaluate the request. They also explained that the applicant will need to turn in a request along with abutter information before June 2nd in order to be heard at the next regular meeting.

Minutes of Previous Meetings
8. April 16, 2014
After review, a MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to approve the minutes of April 16, 2014 as amended.
Voting: 6 ayes; motion carried unanimously.

9. May 7, 2014
After review, a MOTION was made by Mr. Kandt and SECONDED by Ms. Egan to approve the minutes of May 7, 2014 as written.
Voting: 6 ayes; motion carried unanimously.

Other Business
10. Sue Egan
Sue Egan announced regretfully that she will be moving out of town and therefore will be submitting her resignation, from the Planning Board, to the Board of Selectmen.

11. Adjournment
A MOTION was made by Mr. Kandt and SECONDED by Ms. Egan to adjourn the meeting.
Voting: 6 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned.

Respectfully Submitted,
Heather Loewy Nichols
Clerk

Click HERE for a PDF

Agenda for this Meeting:

 

WILTON PLANNING BOARD
AGENDA
Wednesday, May 21, 2014
7:30 p.m.
Wilton High School Media Center
57 School Road Wilton, NH

REGULAR MEETING
Excavation Renewal
1) PBEX-03: Leighton White – Applicant is requesting an excavation permit renewal for Lot E-017.

Continued Applications
2) PB14-001-SA: Ken Spacht (applicant) and Benjamin Rumore, BCDR Properties, LLC
(owner):
Purpose of Plan: To erect a 32 SF sign made of steel and wood on Lot F-026 at 340 Gibbons Highway.

3) PB13-007-SPR: Hilltop Cafe Amended Site Plan
Purpose of Plan: Expansion of Hilltop Café: expand kitchen, seating and parking, changes to exterior of building and hours of operation.

4) PB14-002-SPR High Mowing School (owner) and Mark Froling (applicant)
Purpose of Plan: To add a boiler room to the to add a boiler room to the East side of the existing gymnasium

New Applications
5) PBEX-01: Quinn Brothers
Purpose of Plan: To amend the entrance location for Lot B-05 off of Forest Road.

6) PB14-003-SD: Dorothy M. Cleaves Trust, Ann Lorden (Trustee)
Purpose of Plan: To adjust the lot line of Lot J-139 so that it will encompass one of the two houses currently on Lot J-134.

Minutes of Previous Meetings
7) April 16, 2014
8) May 7, 2014

Other Business
9) Adjournment

****AGENDA SUBJECT TO CHANGE****
Click HERE for a PDF

April 16, 2014 Planning Board Meeting

Calendar Name: 
Planning Board Meeting
Date/Time of Meeting: 
04/16/2014 7:30pm - 10:00pm
Location: 
Wilton Town Hall meeting room
Application Deadline: 
March 25, 2014
Minutes for this Meeting:
TOWN OF WILTON
PLANNING BOARD MEETING
DRAFT MINUTES

DATE: April 16, 2014
TIME: 7:30 P.M.
PLACE: Wilton Town Hall Courtroom
PRESENT: Wilton Planning Board Members: Chairman Alec MacMartin, Vice Chairman Jeff Kandt (arrived late), Neil Faiman, Sue Egan, Alternate Sara Spittel, Board of Selectmen Representative Kermit Williams, NRPC Representative Camille Pattison, and Clerk Heather Loewy Nichols.

The agenda was amended as follows:
PUBLIC HEARING
1.) Excavation Renewal Procedures Update

REGULAR MEETING
1.) PB13-007-SPRA - Hilltop Cafe
2.) PB14-002-SPR- High Mowing School (owner) and Mark Froling (applicant)
3.) Minutes to Approve
- March 19, 2014
- April 2, 2014
4.) Other Business
- Adjournment

PUBLIC HEARING
1) Excavation Renewal Procedures Update

Chairman MacMartin placed Sara Spittel on the Board as a voting member for Brok-Alan Griffith.

Chairman MacMartin opened the public hearing regarding excavation regulation updates at 7:30 p.m. He explained that previously Wilton's excavation regulations were reviewed by a New Hampshire Department of Revenue agent who brought it to the attention of the Board that the town regulations are in opposition with state regulations. He further explained that the Board drafted updated excavation regulations and had them reviewed by Town Council who feels that the regulations do not need to be changed as drastically as proposed. The Board asked that Ms. Pattison locate the most recent draft of the proposed regulation and for Ms. Nichols to provide applicable documents for Board review. Mr. MacMartin stated that he will speak with Town Council and asked that the Board discuss this issue again at the next meeting.

A MOTION was made by Mr. Faiman and SECONDED by Ms. Spittel to continue the hearing to May 7, 2014.
Voting: 5 ayes; motion carried unanimously.
Chairman MacMartin closed the public hearing.

REGULAR MEETING

Continued Applications
1. PB13-007-SPRA - Hilltop Cafe - An application to amend the original Site Plan approval (PB10-007-SPR) by increasing kitchen seating and changing the exterior of the building.

Jeff Kandt arrived at the meeting and Neil Faiman left the Board as a voting Member.

Mr. Geiger appeared before the Board and explained that Note 2 now references the Zoning Board approval and Note 11 states that the picnic tables will not be placed within the setback.

In response to a question from Mr. MacMartin, Mr. Geiger stated there will be 24 seats based on the Department of Environmental Services approval and explained that there is now a note stating that they will comply with DES regulations, but they are hoping to upgrade the septic and then get approval for more seats.

In response to a question from Mr. MacMartin, Mr. Faiman explained that the Zoning Board decision approved 24 seats but did not address the picnic tables. Mr. MacMartin noted that if the applicant gets more seats approved by DES they will need to go back to the Zoning Board for approval. He also noted that the Planning Board bases their decisions on what the Zoning Board put in their decision, not what they discussed.

Mr. Geiger explained that the amended plan no longer includes a dumpster; rather they will have trash barrels outside the back door in front of parking spot #14.
In response to a question from Mr. MacMartin, Mr. Geiger explained that he spoke to the Fire Chief and the Fire Chief wants a 12' fire lane, which will be placed where the plan shows parking space #8.
In response to a question from Mr. Williams, Mr. Geiger explained that it's possible the fire lane could be seasonal.
Mr. Geiger explained that he spoke to Wilton Road Agent Steve Elliot who stated that the driveway curb cut should be shifted over 13' which will require shifting the parking spaces. He also noted that the Road Agent would like two trees taken down in order to create 200' of site distance. Mr. Geiger stated that he is willing to take one of the trees down because it is almost dead but one is a big oak tree and removing it would take away from the scenic view. He also noted that a possible option would be to put in a stop sign.
In response to a question from Ms. Pattison, Mr. Kandt noted that the plan has enough parking spaces even with the removal of parking space #8 and Mr. MacMartin noted that the fire lane needs to be labeled as a fire lane not a parking space.
Mr. Geiger introduced Chris Guida, of Fieldstone Land Consultants, who explained that he is a septic designer. He stated that the plan has been revised several times but was approved for 895 gallons when the café used to be a house and at that time there was additional loading from an additional building but this is no longer the case due to a new design. He noted that the applicant will stay within the approved loading of 895 gallons; it is just a matter of how the gallons are allocated. He stated that inside, or outside, the total number of seats will be 24.
In response to a question from Mr. Kandt, Mr. Guida stated that the load allocation for paper service is 20 gallons per seat, per day.
In response to a question from Mr. MacMartin, Mr. Guida stated that if washable settings are used the load allocation jumps to 40 gallons per seat, per day.
In response to a question from Laura Tires, of Abbot Hill Road, Mr. Guida explained that the plan is designed according to how many bedrooms are at the site, and that a home cannot be sold as having more bedrooms than the septic system can handle. Mr. Geiger noted that only one person rented the apartment on this site.
In response to a question from Mr. Williams, Mr. Guida explained that the site is large enough to expand the septic.
Christy Reeve, co-owner of the Hilltop Café, stated that there are no plans to change how they are serving and Ms. Spittel noted that the Planning Board needs to plan ahead to future owners of the property.
Jim Fisher, of Abbot Hill Road, thanked Mr. Geiger for bringing Mr. Guida to the meeting and received confirmation that there are two septic tanks on the site.
In response to a question from Mr. Williams, Mr. Guida explained that the load allocation for paper service is 20 gallons per seat no matter how many times the seats turn over.
The Board thanked Mr. Guida for the information.
In response to a question from Mr. Kandt, Mr. MacMartin suggested that “see Note 10” be added to Note 11.
The applicant, the Board, and the public discussed the applicability of ADA regulations to a historic building and whether or not the Planning Board has any jurisdiction over accessibility requirements.
The Board reviewed the outstanding issues from this meeting as follows:
- Remove the parking spot # from the proposed fire lane
- Changes to parking spots need to be shown and they need to be renumbered
- Add “See Note #10” to Note #11
- Continue the conversation with the Road Agent
- Talk to the Fire Chief about a seasonal fire lane and get a letter of approval
A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to May 21, 2014.
Voting: 5 ayes; motion carried unanimously.
Mr. Faiman returned to the Board as a voting member.
New Application
2) PB14-002-SPR High Mowing School (owner) and Mark Froling (applicant)
Purpose of Plan: To add a boiler room to the to add a boiler room to the East side of the existing gymnasium

Mark Froling, of Froling Energy, appeared before the Board and explained that he is presenting a proposal to integrate a new district heating plant behind Pine Hill School. He stated that he is proposing replacing the existing boilers and tanks with a central boiler plant, fueled with either wood chips or pellets, with a propane back up system. He explained that the heating plant will go on the West side of the building, butted up with a 2 hour rated wall against the gym and there will be two silos on the right hand side for storage fuel.
In response to a question from Mr. Williams, Mr. Froling stated that the fuel will be blown in through a tube on the side of the silo which the delivery driver will hook up to. He noted that this is a very common set up in agricultural uses.
Mr. Froling explained that he has spoken to the Wilton Fire Chief and although the Fire Chief has approved the proposed plan, with amendments, he has not sent a letter to the Board yet. Mr. Froling further explained that a note will be added to the plan to reflect that a masonry wall will be built abutting the gym, per the wishes of the Fire Chief.
In response to a question from Ms. Spittel, Mr. Froling noted that there is no housing in the building that will abut the furnace.
Mr. Froling explained that he will also be adding three extra sprinkle heads in the boiler room and a dry pipe attached to each of the silos with a coupler that is compatible with the Wilton fire equipment, for use in the event of a fire in the silos, per the Fire Chief. He also noted that the landscape around the building will remain the same.
In response to a question from Mr. Williams, Mr. Froling stated that the propane storage will be where the oil tank is right now but above ground.
In response to a question from Mr. MacMartin, Mr. Froling stated that a 500 gallon propane tank is being proposed.
In response to a question from Ms. Spittel, Mr. Froling stated that the system will provide both heat and hot water.
In response to a question from Mr. MacMartin, Mr. Froling explained that there will be two chimneys; one for the propane system which will run two days a year, at least, as part of the maintenance plan, and one for the wood boiler, which burns very efficiently and well below EPA standards.
In response to a question from Mr. Williams, Mr. Froling explained that they are proposing moving the heat to the buildings through a buried pipe, which they will bury as far down as possible, hopefully 4' at least, depending upon the rocks.
Mr. MacMartin suggested that the plan needs language regarding dealing with any runoff when trenching.
Ms. Pattison suggested that the applicant indicate where proposed trenches will be.
In response to a question from Mr. Shepardson, Mr. Froling stated that the trenching will be done by his firm.
In response to a question from Ms. Spittel, Mr. Froling explained that this system will only be heating the inside loop of buildings which are buildings #8, 13, 15, 16, and 23.
In response to a question from Mr. MacMartin, Mr. Froling stated that they will hire an experienced firm to remove the old oil tanks and they will have their own DES applications. Mr. MacMartin stated that the plan needs a note stating that the project will stay in compliance with DES standards.
Ms. Pattison noted that there is an issue with the plan and DES regarding the proximity to the wellhead. Mr. Froling stated that he met with a DES agent and they reviewed the plan together and she said she will address the issues in a follow up letter as the plan has to be reviewed by someone higher up. He stated that he felt the only outstanding issue was protecting the wellhead from physical damage.
In response to a question from Mr. Kandt, Mr. Froling state that .05% of the fuel turns to ash and the ash is good fertilizer or can be put in any waste dumpster. He explained that his company will be removing the ash in their trucks because they sell it.
In response a question from Mr. MacMartin, Mr. Froling explained that the wood pellets have a three year shelf life and can absorb some moisture with no issue.
In response to a question from Mr. MacMartin, Mr. Froling stated that if wood chips were burned .059% emissions might be dateable for 100' radius on a down draft day but it will not leave the owners property and they have the same emissions radius as any of the fuels.
The Board and the applicant summarized the outstanding issues as follows:
- Approval needed from DES with regard to the well house
- A note added requiring a masonry wall abutting the gym
- A note added regarding the addition of three sprinkler heads in the boiler room.
- Addition of a dry pipe to each silo
- Show the above ground propane tank
- Silt fence for trenching
- A note added stating that any underground storage tanks be removed according to DES regulations
- A letter of approval from the Fire Chief
- Addition of the pipe/trench path to the plan
A MOTION was made by Mr. Kandt and SECONDED by Ms. Spittel to continue the application to May 21, 2014.
Voting: 6 ayes; motion carried unanimously.

Minutes of Previous Meetings
3) Minutes to Approve
- March 19, 2014
A MOTION was made by Ms. Spittel and SECONDED by Mr. Kandt to approve the minutes of March 19, 2014 as amended.
Voting: 6 ayes; motion carried unanimously.
- April 2, 2014
A MOTION was made by Mr. Williams and SECONDED by Ms. Egan to approve the minutes of April 2, 2014 as written.
Voting: 5 ayes; motion carried with Mr. Kandt abstaining.
4) Other Business
- Adjournment
A MOTION was made by Mr. Kandt and SECONDED by Ms. Egan to adjourn the meeting.
Voting: 6 ayes; motion carried unanimously.

Chairman MacMartin declared the meeting adjourned.

Respectfully Submitted,
Heather Loewy Nichols
Clerk
 

 
 

 

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